Supplier Terms & Conditions

Supplier Terms and Conditions.

In addition to requirements noted on each purchase order, suppliers must comply with these T&Cs according to the commodity supplied.

General Terms

Quality requirements for all suppliers.

Documentation

Inspection reports and certifications.

Quality & Delivery

Performance and compliance standards.

Commodity Terms

Requirements by supplier category.

Current Revision

Rev. A

Review these requirements together with all requirements noted on each Air Nation purchase order.

General Terms and Conditions

In addition to requirements noted on each purchase order, suppliers must comply with these T&Cs according to the commodity supplied.

Quality Documentation & Purchase Order Control

Core requirements for machining, inspection, delivery, and purchase order changes.

The following general quality assurance requirements apply as specified by Air Nation and the applicable purchase order.

QA 1: Inspection & Certifications

Machining suppliers must furnish inspection report, certificate of conformance and as applicable material and processing certifications for the parts, they submit to A/N.

QA 2: First Article Inspection Reports

Documented FAIRs shall be submitted to Quality prior to the beginning of production. The supplier assumes all financial responsibility for replacement, rework, and material when production of parts is begun without first article inspection approval from quality. AS9102 f/a form when stipulated on the Purchase Order.

QA 3: Shipment Delays

Any delay in shipment for any reason must be conveyed to A/N quality as soon as the delay is known by the supplier.

QA 4: Purchase Order Changes

Any change to the Purchase Order requirements by the supplier must be approved by the A/N in writing. Notify A/N of changes in product and/or process, changes of suppliers, changes of manufacturing facility location and, where required, obtain A/N approval.

Confidentiality, Records & Right of Access

Supplier obligations for protected information, records, facilities, and quality systems.

QA 5: Confidentiality & Record Retention

All information on the Purchase Order must be held in confidence by the supplier and no third-party request for information will be authorized unless instructed in writing by a A/N representative. When ITAR and/or government rated data is noted on the purchase order, the US government restrictions must be followed. If you have any questions concerning ITAR or government rating notify the company buyer. All concerns must be answered prior to you accepting this order.

All documents to be retained for 10-year min unless extended retention is required by A/N or its customers.

QA 6: Right of Access

In addition to A/N’s right of access, the supplier agrees to right of access for A/N customers, or regulatory agencies to all facilities at any level of the supply chain, involved in the order and to all applicable records in the performance of this Purchase Order.

QA 7: Quality System & Performance

Manufactures or machining suppliers must have a quality system in compliance to AS9003, AS9100, or ISO9001; A/N may make conditional exceptions based on supplier survey information or applicable customer requirements. Maintain minimum 97.5% Quality and Delivery Rating of 90%.

QA 8: Facility Transfers

Suppliers are required to obtain documented approval from A/N prior to transferring any work to a new facility.

Product Integrity & Supply Chain Requirements

Controls for counterfeit parts, nonconforming material, sub-tier suppliers, ethics, and product safety.

QA 9: Counterfeit Parts Prevention

Supplier must have a process to control counterfeit parts from being delivered to A/N This includes a product produced or altered to imitate or resemble a product without authority or right to do so, with the intent to mislead or defraud by passing the imitation as original or genuine.

QA 10: Nonconforming Material

Arrangements for A/N’s approval of the supplier’s disposition of nonconforming material.

QA 11: Flow-Down Requirements

Requirements for the supplier to flow down to their sub-tier suppliers the applicable requirements in A/N purchasing documents, including key characteristics and applicable F.O.D. control processes where required.

QA 12: Executive Order E13224

Requirements for the supplier to comply with executive order E13224. Supplier shall not engage in any transaction of any type with persons or businesses or organizations who commit, threaten to commit, or support terrorism.

QA 13: Personnel Awareness & Ethics

Supplier must ensure that its personnel are aware of their contribution to product/service conformity and product safety and the importance of ethical behavior.

Commodity-Specific Requirements

Additional terms apply according to the commodity or service supplied.

Suppliers must comply with the applicable general requirements and the commodity-specific requirements identified below.

Purchase Order Requirements

Required certifications, approvals, documentation, quality systems, and applicable QA clauses must be satisfied before product or service acceptance.

Combined T&Cs by Commodity: Processing Suppliers

QA-14

Processing suppliers must furnish processing certifications to A/N purchase order requirements and shall not process any parts for which they are not certificated or approved. Acceptable quality system requirements are AC7004, ISO9001, or AS9100; A/N may make conditional exceptions based on supplier survey information or applicable customer requirements.

Supplier must have the ability to ensure the adequacy of the special process provided and provide A/N the required documentation per purchase order requirements. QA 3, QA 4, QA 5, QA 6, QA 8, QA 9, QA 10, QA 11, QA 12, QA 13, QA 14.

Combined T&Cs by Commodity: Material Suppliers

QA-15

Material suppliers must furnish material certifications to A/N purchase order requirements and shall not supply material for which they are not certificated or approved. When noted on our purchase orders, raw material supplied must be DFARS compliant material. Acceptable quality system requirements are ISO9001, AS9100 or AS9120; A/N may make conditional exceptions based on supplier survey information or applicable customer requirements.

The Supplier must have the ability to ensure the adequacy of the product provided and provide A/N the required documentation per purchase order requirements. QA 3, QA 4, QA 5, QA 6, QA 8, QA 9, QA 10, QA 11, QA 12, QA 13, QA 14.

Combined T&Cs by Commodity: Machining and Manufacturing Suppliers

QA-16

For Machining and Manufacturing suppliers QA 3 – QA 14 are applicable. The Supplier must have the ability to ensure the adequacy of the product provided to A/N and provide the required documentation per purchase order requirements.

Combined T&Cs by Commodity: Calibration and Testing Suppliers

QA-17

Calibration and Testing suppliers must furnish calibration/test reports to A/N purchase order requirements and be traceable to the specific equipment or item for which they are calibrating or testing, traceability to NIST and/or other national or international standards must be supplied.

ISO9001, ISO 17025, Nadcap testing, ANSI Z540, and/or Navlap accreditation will be the quality system requirements; A/N may make conditional exceptions based on supplier survey information or applicable customer requirements. QA 3, QA 4, QA 5, QA 6, QA 8, QA 9, QA 10, QA 11, QA 12, QA 13, QA 14.

Revision

Rev. A

Contact

Questions about supplier requirements?

Contact Air Nation using the details below.

Air Nation LLC
Website: airnation.org
Email: [email protected]
Phone: (619) 822-1634
Address: 9943 Canoga Ave
Chatsworth, CA 91311, US

Contact Air Nation